MuchSkills

MuchSkills is a skills record. Your people rate their own skills from 1 to 9. Managers confirm the ones that matter most. Starter costs €5 a person a month on a one-year contract, for up to 100 users. Its published list price for 901 to 1,000 users is €54,720 a year. Its rules say the record cannot be the only reason for a pay, hiring or firing decision.

By Ashish Manchanda Published 16 Sep 2026 Last updated 25 Sep 2026

Buy MuchSkills if people will keep their own profiles up to date

In one line

A self-rated skills record. Managers confirm only the skills that matter most. The rest stay the employee’s own rating.

Buy it if

You want one record that shows who can do what. It also shows which certificates are still valid. Your people keep their own profiles up to date.

Do not buy it if

You want skills to show up on their own, with nobody typing them in. You need people’s ability tested, not just rated. Your security team wants MuchSkills itself to hold a security certificate, not just its cloud providers.

Price

Starter costs from €5 or $5.5 a person a month, for up to 100 users, on a one-year contract. MuchSkills’ UK government price sheet, dated April 2024, gives a yearly price for every band up to 9,500 users. Onboarding costs extra. It is a required one-time fee, from €2,000 for more than 100 users.

A skill reaches a profile only when a person enters it

MuchSkills builds a record of what your people can do. It calls itself a skills intelligence platform, built for workforce planning, mobility and growth.

Your organisation sets up lists of skills. Each employee picks the skills that fit their role. They rate their own level from 1 to 9. A rating of 1 to 3 means beginner. 4 to 6 means intermediate. 7 to 9 means expert.

On screen, each skill shows up as a bubble. An employee makes a bubble bigger or smaller. The size records both how good they are at the skill and how interested they are in it. MuchSkills calls this the Goldilocks Scale. Making one bubble bigger shrinks the others, so their combined size stays the same. The list an employee rates from holds more than 65,000 skills.

Each employee adds between 50 and 200 skills. Confirming all of them by hand is hard to keep up with. So managers confirm only the ones that matter most, and a profile holds two kinds of skill. Some come from the employee’s own rating. Others carry a manager’s confirmation.

Managers and admins can also add a skill to a person directly. They can confirm a level or give out a badge. At setup, your organisation can load skills and levels in bulk. Employees can also pull in their own work and education history from LinkedIn.

Anyone with a basic account can see the skills, certificates and work history a colleague chooses to share. In that sense, the record works like an internal LinkedIn.

MuchSkills connects to Workday, SAP SuccessFactors, BambooHR and HiBob. These connections bring across names, managers, departments, employment status and time off. None of them bring across a skill. Personio, BambooHR, Microsoft Active Directory and Okta are HR and login systems you can connect yourself. SuccessFactors, Dayforce, CatalystOne and Jira need MuchSkills’ help to connect.

The HiBob connection sends information only one way. Skills your people record in MuchSkills never appear back in HiBob.

Jira and Tempo are two work-tracking tools. Connecting them helps you build project teams and see how much capacity people have. It brings across no skills either. The Skillsoft Percipio connection lets a manager see a person’s skills next to their ongoing and completed learning.

MuchSkills also has AI tools. One builds a role rather than a person. Give it a job title, and it suggests the skills and levels that role needs. Other AI tools draft skill descriptions, skill lists, development plans, summaries and CVs. They also group the skills already on a profile.

Once a role is set up, the platform can suggest which employees fit it best. That suggestion uses recorded skill levels.

MuchSkills’ AI Addendum is a legal document about how it uses AI. It describes an “indicative level”, the AI’s own guess at a person’s level. The person responsible can change or ignore that guess. The addendum warns that the AI’s output can be wrong, incomplete, generic or biased. It does not confirm facts or predict how well someone will do. Someone who knows the person or the role needs to confirm every suggestion. MuchSkills says the platform must not be the only or deciding reason for hiring, promotion, firing, redundancy or pay decisions.

Before the record feeds into a decision about someone, make sure your managers can tell self-rated skills from confirmed ones.

MuchSkills lists €54,720 a year for up to 1,000 users, plus onboarding

Starter, for up to 100 users, is the only price MuchSkills publishes on its own site. Professional, Consulting Suite and Enterprise are priced only after a sales call.

For bigger organisations, MuchSkills publishes a price sheet on the UK government’s Digital Marketplace. G-Cloud 14 is the framework UK public-sector buyers use for cloud purchases. The sheet gives a monthly and a yearly price for every band, up to 9,500 users. The file is dated 14 April 2024. Treat these as MuchSkills’ list prices on that date, not a quote for today.

€7 or €5 a user a month1 to 100 users

The list price is €7 a person a month. A one-year contract brings it to €5, the Starter price.

€33,408 a year501 to 600 users

The list price is €3,093 a month. On a one-year contract, that comes to €33,408 a year.

€44,160 a year701 to 800 users

The list price is €4,089 a month. On a one-year contract, that comes to €44,160 a year.

€54,720 a year901 to 1,000 users

The list price is €5,067 a month. On a one-year contract, that comes to €54,720 a year.

€462,840 a year9,001 to 9,500 users, the top band

The list price is €42,856 a month. On a one-year contract, that comes to €462,840 a year.

£51.40 to £55 a user a yearMuchSkills’ own listing page

MuchSkills’ listing page gives this range in pounds, next to the euro prices in the price sheet. A quote may follow either one. Your contract should state which.

Onboarding costs extra, in every band. MuchSkills calls it “a required, one-time paid service”. It covers set-up, getting the system ready for your organisation, training, and telling your staff about it.

For more than 100 users, onboarding starts at €2,000. It covers designing your skills structure, setting up certificates, and mapping skills to roles. MuchSkills recommends Professional Onboarding for more than 100 users. For fewer than 50 users, with one site, you can set it up yourself instead.

It is a one-off cost. If you switch to another product later, that money is gone.

Change work to get people ready starts three to four months before launch. Full onboarding takes eight to twelve weeks for an organisation of 100 to 500 people. The first technical set-up takes four to eight weeks. Get a written timetable for your own size before you set a launch date.

One real, signed contract shows what a UK government buyer agreed to pay. UK Shared Business Services gave MuchSkills a contract for an “HR Skills management tool”. It runs from 1 April 2025 to 31 March 2027. MuchSkills says the rollout covers about 600 employees.

Parts of the signed contract are blacked out. It caps the first 24 months at €95,320, excluding VAT. Contracts Finder, where the UK government publishes the notice, converts it to £80,121.04. The contract includes onboarding at MuchSkills’ Professional level. The contract is paid once a year in advance. An optional third year is capped at 44,160, bringing the total value to 139,480. How that splits year by year is blacked out.

That third-year cap matches the yearly price the price sheet gives for 701 to 800 users. The parts of the contract you can read do not say how many users it covers. A quote should state which band applies, and what happens as your headcount grows. Under MuchSkills’ Enterprise Terms, going over your licensed user count lets MuchSkills bill you extra at your order’s per-user rate.

MuchSkills’ standard Enterprise Terms decide how hard it is to leave. A paid contract renews for another 12 months, unless either side gives 30 days’ notice before it ends. Miss that date, and you are locked into another paid year.

You cannot end a paid contract early just because you stop using MuchSkills. Where the EU Data Act applies, you can start moving to another provider with two months’ notice.

At renewal, MuchSkills can raise its fees. The rise is up to 5% a year, or the rise in Swedish prices if that is higher. MuchSkills gives at least 60 days’ notice. Budget for a rise of up to 5% a year, even when inflation is lower.

The UK Shared Business Services contract, bought through G-Cloud, let the buyer walk away with no reason. It required 30 days’ notice. Raise the same terms in your own contract.

MuchSkills also has a free plan, for smaller teams and for trying it out. Some advanced features are switched off, and the number of users is capped. It works as a way to test MuchSkills, not to run it properly.

If you cancel a paid plan, it stays active until your billing period ends. Then it drops to the free plan. You can pay monthly or once a year, and paying yearly costs less. Enterprise plans are usually yearly contracts. Non-profits get a 50% discount. Some learning features cost extra, so your plan should state which ones are included.

Getting your data out is written into the contract. You can export it at any time, free of charge, in a format other software can read. You can do this yourself. Or you can set up an automatic technical link, which MuchSkills calls an API. Your other systems then pull the data on their own.

After you leave, the Enterprise Terms say MuchSkills normally keeps your data for around 90 days. Under the G-Cloud service, you can still see your data, but not change it, for 12 months. Your own contract states which of the two applies.

If MuchSkills runs the export for you, keeping that transfer secure is still your job, not theirs. Whatever you take out is only as current as your people kept their profiles.

You could also build this on your own systems. We have mapped what that looks like. See it as an agent

MuchSkills’ four headline figures each leave something out

Nearly 55,000 civil servantsNigerian federal civil service

MuchSkills supplied the software for a skills assessment of Nigeria’s federal civil service. It ran through a portal on a Nigerian government website. It recorded close to 3.9 million skill entries across 45 ministries. Phillips Consulting, a certified MuchSkills partner, ran the programme under contract, alongside other HR firms. It chose MuchSkills for the software and the analysis. This figure describes a programme run by outside consultants, not by an in-house HR team.

250% to 500% return over three yearsMid-market and enterprise customers

MuchSkills says a typical mid-market customer sees a three-year return of 250% to 400%. For enterprise customers, it says 350% to 500%. Get how those ranges were worked out, and across how many customers, before either goes into a business case.

60% less workforce planning timeA customer on MuchSkills’ homepage

MuchSkills’ own homepage names one customer, shown only by its logo, with a 60% cut in workforce planning time. Speak to that customer about what was measured.

27,000 employeesWorld Bank research, cited by MuchSkills

MuchSkills backs an approach it calls “validation by transparency” with research it attributes to the World Bank. It cites “27,000 employees worldwide”. Get that research from MuchSkills before the approach goes into a business case.

Skills are typed in by hand, and MuchSkills holds no security certificate

No connection brings a skill onto a profile by itself

The AI role builder suggests skills for a role, not for a person. A skill reaches a profile only when an employee, a manager or an admin enters it.

Profiles do not stay current on their own

The HiBob connection keeps the employee record itself current. New hires, profile changes and people leaving all come across automatically. The skills on a profile only change when an employee or a manager updates them by hand. MuchSkills’ own onboarding service aims for 70% or more of profiles complete by month two. Budget time and effort for getting people to fill in their profiles, and to keep them updated.

A skill level is a rating, not a test result

MuchSkills has no test, quiz or exam. A level on a profile is the employee’s own judgement, unless a manager has confirmed that particular skill. In the Nigerian civil service programme, manager confirmation was turned down, so the whole programme ran on self-assessment. MuchSkills built separate analytics outside the platform to compare ministries. It adjusted each ministry’s scores against the average of every rating. If you compare departments, sites or countries, a quote should state whether this adjustment is included.

MuchSkills itself holds no security certificate

MuchSkills does not hold ISO/IEC 27001, the world’s standard security certificate for how a company manages information. It does not hold the UK’s Cyber Essentials or Cyber Essentials Plus either. It follows the practices of ISO 27001 and SOC 2, a US security audit, only through its cloud hosts. Those hosts are Amazon Web Services and MongoDB Atlas. They hold the certificates, not MuchSkills. Request MuchSkills’ security documents before a demo, including how it vets the staff who can see your data.

Standard support runs on Central European hours

Support runs 08:30 to 17:00, Central European time, on weekdays, in English and Swedish. Through G-Cloud, standard support runs 08:00 to 18:00 on weekdays. Premium support runs 08:00 to 20:00 every day. Both promise 99.9% uptime a month. Get the exact hours and uptime promise that apply to you written into your order.

In the Nigerian programme, some pages that worked fine at normal enterprise size became too slow. That happened once tens of thousands of people used them at the same time. MuchSkills also handled around 2,500 to 3,000 support requests.

Each ministry signed in as its own separate organisation. So the platform could not compare them against each other on its own.

The slow pages and the support requests came with a programme of nearly 55,000 people. The comparison problem could hit any group that runs several companies as separate organisations in MuchSkills.

You would be buying from a small company. MuchSkills AB is Swedish, run by its co-founder and chief executive, Daniel Nilsson. A UK government contract notice records it as a small or medium-sized supplier.

Analyst firm Everest Group looked at skills intelligence platforms in 2026 and ranked MuchSkills a Major Contender. Its chief executive says it was ranked alongside companies with 50 times its headcount. MuchSkills is still releasing new versions, with version 5.1 in April 2026. It has not announced a funding round. News coverage up to early September 2026 reports no takeover, layoffs or shutdown.

With a supplier this size, most of your protection sits in the contract if something goes wrong. What it says about support, service levels and leaving matters more than what you see in a demo.

MuchSkills suits works councils, bid teams and certificate tracking

MuchSkills defines the mid-market as 100 to 500 people. Its real rollouts run from about 600 employees, at UK Shared Business Services, to nearly 55,000 civil servants in Nigeria.

A works council wants employees in control of their own data

MuchSkills describes employee data as “self-reported and employee-controlled”, built to fit EU data rights and works council rules. The platform is hosted in the EU. Each employee chooses whether to share their skills, certificates and work history with the company and with colleagues. This gives a works council something real to look at.

Staffing projects and writing bids is the clearest use of a searchable record

A consultancy or professional services firm needs to find the right person for the next piece of work. That is the clearest use for a searchable skills record, and several MuchSkills features are built for it. The Jira and Tempo connection builds teams by skill and shows how much capacity people have. CV Inventory turns the skills and certificates already in MuchSkills into consultant CVs. MuchSkills says most CV Inventory customers go live in under three weeks.

Certificates that expire get an expiry date and a change history

Profiles hold certificates with their expiry dates. Every certificate and skill keeps a full history of changes. MuchSkills calls this a tamper-evident audit trail. That means nobody can change a record without it showing. Some skills can be locked, so only the company can add them. MuchSkills calls this control over “what gets claimed and what gets validated”. Together, these suit a record your people keep and your managers confirm.

Paid onboarding suits a workforce spread across sites

MuchSkills reports that Höegh Autoliners reached more than 90% adoption using Professional Onboarding. Its staff range from ship crews to shore staff to office roles. Here, “adoption” means profiles completed, not kept up to date afterwards. The example shows what the paid onboarding is for. It gets a spread-out workforce to fill in their profiles in the first place.

Seven questions to put to MuchSkills before you sign

  1. What would we pay for more than 900 users outside G-Cloud, and what would onboarding cost at our size? Good answer: A written yearly price and a written onboarding fee, both tied to our headcount.
  2. Your FAQ says you delete the account of anyone who has not logged in for a year. Is that person's skills record deleted along with the account? Good answer: A straight answer, plus how to recover a wrongly deleted record.
  3. Can our HR or learning system send in skills or finished courses without anyone typing them? Good answer: A named technical link, not a promise to look into it.
  4. What service levels and support hours come with the plan you are quoting us? What do we get if you miss them? Good answer: A written uptime figure and support hours for our own plan, with a stated remedy.
  5. At a customer with more than 1,000 people, what share of profiles are still current a year after launch? Good answer: A real figure, and a customer we can speak to.
  6. How did you work out the 250% to 400% and 350% to 500% three-year returns, and across how many customers? Good answer: A method and a customer count we can check ourselves.
  7. Will you send us your security documents, and how do you vet the staff who can see our data? Good answer: The documents themselves, and a named process for vetting staff.

AG5, Microsoft People Skills or TechWolf, or try the free plan

The closest alternatives to MuchSkills are AG5, Microsoft People Skills and TechWolf. AG5 proves frontline staff are cleared for their work. Microsoft People Skills and TechWolf both work out skills from what people actually do, not from a self-rating. MuchSkills’ own free plan is another way to try the method before a full rollout.

AG5 calls itself a competency management system, software that tracks whether frontline staff are qualified for their work. AG5 lists aerospace, pharma, logistics, food and drink, and manufacturing among the industries it covers.

If you want skills to show up without anyone filling in a profile, these two are where to look. Microsoft People Skills does that inside Microsoft 365, on top of a Microsoft Copilot or Viva licence. The add-on itself costs $0 extra, so far. In Microsoft’s own words, the tool is not designed for promotion or pay decisions.

TechWolf is the other product like this in our guide, built for large enterprises. Its price is not published. It takes three to six months to go from signing to validated skills. TechWolf’s case studies name a smallest customer with about 5,000 people. Confirm TechWolf works with companies of your headcount before it goes on a shortlist.

The cheapest option is to test the method itself, before paying for a full rollout. MuchSkills’ free plan is meant for smaller teams and for trying it out. Starter has a published price for up to 100 users. A team that size can show whether people actually fill in their profiles. It also shows whether managers confirm the skills that matter. Government buyers on G-Cloud can trial every function for one to three months. If people will not keep their profiles updated in a trial, buying nothing is a sound answer.

Other products also have people rate their own skills. See our skills intelligence buyer’s guide for those, and for the situations where a self-rated inventory is good enough.

Sources and method

Every statement about MuchSkills comes from its own website, documentation, legal terms, news releases and case study. It also comes from MuchSkills’ listing, service definition and price sheet on the UK government’s Digital Marketplace. It comes from the UK Shared Business Services contract and award notice on Contracts Finder too. It draws on the Nigerian federal civil service’s skills assessment portal. It also draws on Google News coverage of the company and the patent record on Google Patents. All of it was read on 14 September 2026. What MuchSkills publishes about its own product is taken as its description of that product. AG5’s description of itself comes from AG5’s website, read the same day. Facts about Microsoft People Skills and TechWolf come from the source list that follows, each with the date they were read.

MuchSkills website
MuchSkills documentation and terms
UK and Nigerian government records
Other sources
Microsoft People Skills and TechWolf