MuchSkills

MuchSkills is a skills inventory your people fill in themselves: each employee picks skills from lists your organisation sets up and rates their own level from 1 to 9, and managers check the skills that matter most. Starter costs from €5 per member a month for up to 100 users. Larger organisations are priced in MuchSkills’ UK government price sheet, which in April 2024 put 901 to 1,000 users at €54,720 a year on a one-year contract, with onboarding charged on top.

By Ashish Manchanda Published 16 Sep 2026 Last updated 16 Sep 2026
In one line

A skills inventory built on employees’ own ratings, with managers checking the critical skills.

Buy it if

You want a searchable record of who can do what and which certificates are in date, your people will keep their own profiles current, and an employee’s own rating, checked by a manager on the skills that matter most, is enough for the decisions you will use it for.

Do not buy it if

You want skills to appear without anyone typing them in, you need ability tested rather than self-rated, or your security review needs the supplier itself to hold an information security certification such as ISO 27001.

Price

Starter is from €5 or $5.5 per member a month, for up to 100 users. Prices for larger organisations are in MuchSkills’ UK government price sheet, dated April 2024, which gives a yearly price for every band up to 9,500 users. Onboarding is a required one-off fee on top, from €2,000 above 100 users.

How it works

How a skill gets onto a profile

MuchSkills is a skills intelligence platform for workforce planning, mobility and growth, built around a skills inventory. Your organisation sets up lists of skills, and each employee logs in, picks the ones that apply to them and rates their own level on a scale of 1 to 9: beginner from 1 to 3, intermediate from 4 to 6 and expert from 7 to 9. On screen, each skill appears as a bubble the employee makes larger or smaller, recording both how good they are at it and how interested they are in it, and the library they pick from holds more than 65,000 skills. MuchSkills calls this rating method the Goldilocks Scale. US Patent 11,966,575 B2, first assigned to MuchSkills AB, covers the way the rating is entered: enlarging one bubble shrinks the others so their combined size stays the same.

Managers then validate the skills that matter most rather than every skill on every profile, because employees add anywhere between 50 and 200 skills each and checking them all by hand is often impossible to sustain. A profile therefore holds self-reported skills alongside manager-validated ones. Managers and administrators can also assign skills to people, confirm their levels and award badges, and some skills can be set so that only the organisation can add them. Your organisation can load skills and levels in bulk when it sets up, and employees can import their work and education history from LinkedIn. Anyone with a basic account can see colleagues’ skills, certifications and work history, so the record works like an internal LinkedIn.

The Workday, SAP SuccessFactors, BambooHR and HiBob connections bring in details such as names, managers, departments, employment status and time off. None of them brings in skills, so connecting one gives MuchSkills your people but not what they can do. The HiBob connection sends nothing back, so the skills your people record in MuchSkills do not appear in HiBob. You can connect Personio, BambooHR, Microsoft Active Directory and Okta yourself, while SuccessFactors, Dayforce, CatalystOne and Jira need MuchSkills’ help. The Jira and Tempo connection helps you build project teams and see people’s capacity, and the Skillsoft Percipio connection shows managers each direct report’s ongoing and completed learning next to their skills.

Its AI role builder starts from a role rather than from a person: give it a role title or description and it suggests the skills and proficiency levels the role needs. Its other AI features draft skill descriptions, skills lists, development plans, short summaries and CVs, and group the skills already on a person’s profile. Once a role exists, the platform picks out the employees whose recorded skill levels fit it best. Everything its AI produces is a suggestion for a person to review. Its AI Addendum describes an “indicative level” the AI can give about an individual, which the person responsible can change or set aside. The addendum also warns that the AI’s output can be inaccurate, incomplete, generic or biased, and that it does not verify facts or predict future performance, so someone who knows the person or the role has to check each suggestion before you rely on it.

Before a profile feeds a decision about someone, make sure your managers can see which of its skills have been validated and which rest on the employee’s own rating.

Money and contract

What it costs above 100 users

MuchSkills prices its Starter plan from €5 or $5.5 per member a month, for up to 100 users, and prices the Professional, Consulting Suite and Enterprise plans on request.

For larger organisations, the price sheet on the UK government’s Digital Marketplace, where MuchSkills is listed under G-Cloud 14, the framework UK public bodies use to buy cloud software, gives a monthly and a yearly price for every band of users up to 9,500. The file is dated 14 April 2024, so read these as MuchSkills’ list prices at that date rather than a quote for today.

€7 or €5 a user a month1 to 100 users

€7 a user a month at the list price, or €5 on a one-year contract, the same €5 as the Starter price.

€33,408 a year501 to 600 users

€3,093 a month at the list price, or €33,408 a year on a one-year contract.

€44,160 a year701 to 800 users

€4,089 a month at the list price, or €44,160 a year on a one-year contract. The same figure is the cap on the optional third year of a signed UK Shared Business Services contract.

€54,720 a year901 to 1,000 users

€5,067 a month at the list price, or €54,720 a year on a one-year contract.

€462,840 a year9,001 to 9,500 users, the top band

€42,856 a month at the list price, or €462,840 a year on a one-year contract.

£51.40 to £55 a user a yearThe G-Cloud listing page

The listing page gives a range in pounds per user alongside the euro bands in the sheet, so when you get a quote, ask which of the two it follows.

Whichever band you sit in, onboarding is not included in the plan price, and MuchSkills describes it as “a required, one-time paid service”, covering set-up, configuration, training and communication support. Above 100 users it starts at €2,000 and includes designing your competency framework, setting up certifications and mapping skills to roles. Professional Onboarding is recommended above 100 users, and self-guided set-up is possible for organisations with fewer than 50 users and a simple single-site structure, so at several hundred people or more, budget for the fee. Because it is a one-off cost, count it as money you would lose if you later moved to another product.

Adoption and change-management work begins three to four months before launch, full onboarding takes eight to twelve weeks for organisations of 100 to 500 people, and a standard first deployment takes four to eight weeks. Get a timetable for your size in writing before you plan a launch date.

A signed contract shows what one UK government buyer agreed to pay. UK Shared Business Services awarded MuchSkills a contract for an “HR Skills management tool” running from 1 April 2025 to 31 March 2027, and MuchSkills says the rollout covers about 600 employees. The signed contract, published with parts blacked out, caps the first 24 months at 95,320 excluding VAT, and the award notice says that figure is in euros. Contracts Finder, where the UK government publishes the notice, shows it as £80,121.04 after conversion. The contract covers onboarding at MuchSkills’ Professional level and is paid annually in advance. An optional third year is capped at 44,160, taking the overall value to 139,480, and the split from year to year is blacked out.

That third-year cap matches the yearly price in the sheet for 701 to 800 users, and the parts of the contract that are not blacked out give no number of users. When you request a quote, ask which band your price would sit in and what happens as your headcount grows, because under MuchSkills’ Enterprise Terms, use above the number of users you licensed can be invoiced at your order’s per-user rate.

MuchSkills’ standard Enterprise Terms decide how hard it is to leave. A paid term renews for another 12 months unless either side gives notice at least 30 days before it ends, so missing that deadline commits you to another paid year. You cannot end a paid term early just because you have decided to stop using MuchSkills, although where the EU Data Act applies you can start switching to another provider on no more than two months’ notice. At renewal, MuchSkills can raise fees by up to 5% or by the change in the Swedish consumer price index, whichever is higher, on at least 60 days’ notice, so budget for rises of up to 5% a year even when inflation is lower. The UK Shared Business Services contract, bought through G-Cloud, let the buyer end it without cause on at most 30 days’ notice, so MuchSkills has signed terms that are easier to leave than its standard ones, and you can ask for the same.

MuchSkills also offers a free plan for smaller teams and evaluations. Some advanced features are held back and the number of users is capped, so it works as a way to try MuchSkills rather than to run it. A paid plan you cancel stays active until the end of the billing period and then drops to the free plan. You can pay monthly or annually, with a discount for annual plans, and Enterprise plans are usually annual contracts. Non-profits get a 50% discount. Learning features can be add-ons, so find out which ones your plan includes and which cost extra.

Getting your data out is written into the terms. You can export at any time and at no charge, in a structured format other software can read, either yourself or through MuchSkills’ API, which lets your own systems collect the data. Under the Enterprise Terms, MuchSkills normally keeps your data for around 90 days after you leave, and under the G-Cloud service you can still see it, but not change it, for 12 months, so check which terms your contract follows. If you ask MuchSkills to run the export for you, securing the transfer is your responsibility. Whatever you take out is only as current as your people kept their profiles, so check how up to date the record is before you carry it into another product.

There is a second route to this. The same job, built on the systems you already run, is usually a narrower piece of work, and we have mapped what that version looks like. See it as an agent

Its figures

What its figures measure

If you are building a business case, these are the MuchSkills figures you are likely to be shown.

Nearly 55,000 civil servantsNigerian federal civil service

MuchSkills supplied the platform for a skills assessment of Nigeria’s federal civil service, run through a portal on a Nigerian government website. The assessment recorded close to 3.9 million skill entries across 45 ministries. Phillips Consulting, a certified MuchSkills partner, delivered the programme under contract alongside other HR firms and chose MuchSkills for the platform and the analytics. The figure therefore describes a consultant-led programme, which matters if your own HR team would run the rollout.

250% to 500% return over three yearsMid-market and enterprise customers

MuchSkills gives a typical three-year return of 250% to 400% for mid-market customers and 350% to 500% for enterprise. Ask how those ranges were worked out, and across how many customers, before either goes into a business case.

60% less workforce planning timeA customer on MuchSkills’ homepage

MuchSkills’ homepage credits a customer, shown by its logo, with cutting workforce planning time by 60%. Ask to speak to that customer about what was measured.

27,000 employeesWorld Bank research, cited by MuchSkills

MuchSkills rests the accuracy of an approach it calls “validation by transparency” on “research done by the World Bank across 27,000 employees worldwide”. Ask MuchSkills to send you that research before the approach goes into a business case.

Limits

Where it stops

You want skills found without asking anyone

None of MuchSkills’ connections to Workday, SAP SuccessFactors, BambooHR or HiBob brings in a skill, and the Jira and Tempo connection adds none from people’s work. Its AI role builder suggests skills for a role rather than for any one person. If the aim is to find skills nobody has declared, look at a different kind of product, one that works skills out from people’s work.

You want profiles that stay current on their own

The HiBob connection keeps the employee record current, with new hires, profile changes and deactivations coming across automatically. The skills on a profile change when the employee or a manager updates them, and MuchSkills’ onboarding service aims for 70% or more of profiles complete by month two, so budget for the effort of getting people to fill in their profiles and keep them up to date.

You need ability tested rather than rated

MuchSkills has no skills test, quiz or exam feature, so a level on a profile is the employee’s own judgement unless a manager has validated that skill. In the Nigerian civil service programme, manager validation was considered and rejected, and the programme relied on self-assessment. Before ministries could be compared, the analytics MuchSkills built outside the platform adjusted the scores by a calibration factor taken from the average of all the ratings, so if you plan to compare departments, sites or countries, ask whether that adjustment comes with the product. MuchSkills’ AI Addendum bars customers from using the platform as the sole or deciding basis for a hiring, promotion, termination, redundancy or pay decision, so the record can support those decisions but cannot settle them.

Your security review wants the supplier’s own certificate

MuchSkills does not hold ISO/IEC 27001, the international standard for managing information security, or the UK’s Cyber Essentials or Cyber Essentials Plus. The platform aligns with the practices of ISO 27001 and of SOC 2, a US security audit framework, through its hosting providers, Amazon Web Services (AWS) and MongoDB Atlas, so the assurance comes through those providers. Before the demo, ask for the security documents and how staff with access to your data are vetted.

You need help outside European office hours

Support runs from 08:30 to 17:00 Central European Time on weekdays, in English and Swedish. Bought through G-Cloud, standard support runs from 08:00 to 18:00 on weekdays and premium support from 08:00 to 20:00 every day, both with 99.9% monthly uptime. Get the hours and the uptime commitment that apply to you written into the order.

At national scale, the platform strained. In the Nigerian programme, some pages that worked well at normal enterprise load became too slow with tens of thousands of people using them at once, and MuchSkills handled around 2,500 to 3,000 support requests. Because each ministry signed in as a separate organisation, ministries could not be compared inside the platform, and MuchSkills built a separate analytics environment to do it. The slow pages and the volume of support requests came with a programme of nearly 55,000 people, a scale well beyond a company of 500 to 5,000. The comparison problem, though, would apply to any group that runs several companies as separate organisations, whatever its size.

You would be buying from a small company. MuchSkills AB is Swedish, led by its co-founder and chief executive, Daniel Nilsson, calls itself “a small team”, and is recorded in a UK government contract notice as a small or medium-sized supplier. Everest Group, an analyst firm, named MuchSkills a Major Contender in its 2026 assessment of skills intelligence platforms, and its chief executive says it was recognised alongside vendors with “50 times our headcount”. It is still releasing new versions, with version 5.1 in April 2026. It has announced no funding round, and news coverage up to early September 2026 reports no acquisition, layoffs or shutdown. With a supplier this size, most of your protection if something goes wrong sits in the contract, so what it says about support, service levels and leaving matters more than the demo.
Fit

Who it suits

MuchSkills defines the mid-market as 100 to 500 people, and its rollouts run from about 600 employees at UK Shared Business Services to nearly 55,000 civil servants in Nigeria. A company of 500 to 5,000 sits above that mid-market but inside the range of those two rollouts, so whether MuchSkills suits you depends less on your size than on what you need the skills record to do.

A works council wants employees in control

MuchSkills describes employee data as “self-reported and employee-controlled”, in line with EU data subject rights and works council requirements, and the platform is EU-hosted. Employees decide whether to share their skills, certifications and work experience with the organisation and with colleagues. If your first hurdle is getting a works council to agree, that design gives you something concrete to show them.

You staff projects and write bids

For a consultancy or professional services firm, finding the right person for the next piece of work is the most direct use of a searchable skills record, and several MuchSkills features are aimed at it. The Jira and Tempo connection builds skill-based teams and shows people’s capacity, and the platform picks out the best-fit employees once a role is set up. CV Inventory turns the skills and certifications already held in MuchSkills into consultant CVs, and MuchSkills says most CV Inventory customers go live in under three weeks.

You track certificates that expire

Profiles hold certifications with their expiry dates, and every certification and skill record carries a tamper-evident audit trail, meaning a history of changes that shows if anyone has altered the record. Some skills can be set so that only the organisation can add them, which MuchSkills presents as control over “what gets claimed and what gets validated”. Together, those features suit a record that your people keep and your managers check.

A workforce spread across sites, with paid onboarding

MuchSkills reports that Höegh Autoliners, whose workforce runs from vessel crews to shore-based operations and corporate functions, reached more than 90% adoption with Professional Onboarding. Adoption here means profiles completed, so the figure counts profiles filled in rather than profiles kept up to date afterwards. The example shows what the paid onboarding is for: getting a workforce spread across ships, shore and offices to fill in their profiles.

Before you sign

What to ask MuchSkills before you sign

  1. Apart from an employee or manager typing it in, or an administrator loading it at set-up, can a skill or a skill level reach a profile any other way? Show us where the “indicative level” in your AI Addendum appears.
  2. Your G-Cloud price sheet, dated April 2024, lists €54,720 a year for 901 to 1,000 users on a one-year contract. Will you price us on the same basis outside G-Cloud, which band would we sit in, and what will the required onboarding cost at our size?
  3. How long will you keep our data after we leave, and will our contract follow your Enterprise Terms or your G-Cloud terms?
  4. Can our HR or learning system send skills, job profiles or completed courses into MuchSkills today, through your API or automatic notifications?
  5. Which service levels and support hours come with the plan you are quoting, and what do we get if you miss them?
  6. Which learning features does the plan you are quoting include, and which cost extra?
  7. At a customer with more than 1,000 employees, what share of profiles are still being updated a year after launch, and can we speak to that customer?
  8. How did you work out the 250% to 400% and 350% to 500% three-year returns, and across how many customers?
  9. If our group runs several companies as separate organisations in MuchSkills, can we compare their skills in one view?
  10. Your FAQ says you delete the account of anyone who has not logged in for a year. Is that person’s skills record deleted along with the account?
  11. Will you send us your security documents, and how are staff with access to our data vetted?
Other options

Alternatives to MuchSkills, including buying nothing

The closest alternatives to MuchSkills are AG5, for proving frontline staff are cleared for their work, Microsoft People Skills and TechWolf, which work skills out from people’s work, and a trial on MuchSkills’ free plan before you commit to a rollout.

If your skills record exists to prove that people on a production line or a logistics site are cleared for their work, look at AG5 as well, a competency management system for frontline operations in manufacturing, aerospace, pharma, logistics, and food and beverage.

If you want skills to appear without anyone filling in a profile, you need the kind of product that works skills out from people’s work, and Microsoft People Skills does that inside Microsoft 365. It costs $0 extra, so far, on top of a Microsoft Copilot or Viva licence, and Microsoft says it is not designed for promotion or pay decisions. TechWolf, the other product of that kind in our guide, is built for large enterprises. Its price is not published, and it takes three to six months from signing to validated skills. The smallest customer it names in a case study has about 5,000 people, so check whether TechWolf takes on companies of your size before you add it to a shortlist.

The cheapest option is to test the method before you pay for a rollout. MuchSkills’ free plan is meant for smaller teams and evaluations, and Starter carries a published price for up to 100 users, so a team that size can show you whether people fill in their profiles and whether managers validate the skills that matter. Government buyers on G-Cloud can try every function for one to three months. If people will not keep their profiles up to date in a trial, buying nothing is a sound answer, because the paid version runs on the same profiles.

The other products that ask people to rate themselves, and the jobs where a self-rated inventory is enough, are set out in our guide to skills intelligence software.

Sources and method

Every statement about MuchSkills comes from its own website, documentation, legal terms, news releases and case study; from its listing, service definition and price sheet on the UK government’s Digital Marketplace; from the UK Shared Business Services contract and award notice on Contracts Finder; from the Nigerian federal civil service’s skills assessment portal; from Google News coverage of the company; and from the patent record on Google Patents. All of it was read on 14 September 2026. What MuchSkills publishes about its own product is taken as its description of that product. AG5’s description of itself comes from AG5’s website, read the same day. Facts about Microsoft People Skills and TechWolf come from the sources listed below, each with the date it was checked.

MuchSkills website
MuchSkills documentation and terms
UK and Nigerian government records
Other sources
Microsoft People Skills and TechWolf