Empxtrack Appraisal gives you five free appraisals, then charges inside the app

Empxtrack sells Appraisal to small companies and large enterprises. Paid Appraisal may be used only once or twice a year. Under Empxtrack’s terms, you are still obliged to pay for the full year.

By Ashish Manchanda Published 16 Oct 2026 Last updated 16 Oct 2026

Should you buy Empxtrack Appraisal?

In one line

Empxtrack Appraisal runs review rounds that rate people on goals and competencies. The first five appraisals are free, and more are bought inside the app.

Buy it if

You want to try a review round with up to five people before you pay. You use ADP Workforce Now or ADP Vantage HCM, because Empxtrack sells on the ADP Marketplace. You want to build your own review forms and rating scales.

Do not buy it if

You need a published price per appraisal. Extra appraisals are priced by country inside the app. You need a promise that the service runs without interruption. Under Empxtrack’s terms, it does not guarantee that.

Price

Extra appraisals are bought inside the app, in blocks of at least five, at rates that depend on your country.

How an Empxtrack review round works

Empxtrack calls a review an appraisal. Employees, managers, reviewers, HR managers, heads of department and the CEO can all take part in one. By default, the employee reviews themselves first. The manager then adds comments and ratings and sends the form to HR. HR finalises the appraisal.

HR sets the rhythm. An appraisal plan can run yearly, half-yearly, quarterly or monthly. An appraisal can also start on its own at a work anniversary, a job confirmation or the end of probation. Empxtrack runs several plans at once for different groups of staff. Each plan can have its own forms, score rules, time periods and review steps.

HR chooses how people rate. A rating can be a dropdown, radio buttons, stars or a slider. HR can also show no rating box at all. A final score form works out one score from the scores on every form. HR can hide the manager’s scores from the employee on that form. It can also attach a label to each score range that HR sets.

A Relative Grading form asks managers to rank every person on their team. One setting forces a different rank for each person. A bell curve chart plots the spread of appraisal scores. It splits people into top, average and low performers. It also compares expected scores with actual ones. A nine-box grid charts performance against potential, using scores from two forms. Empxtrack puts that grid in its advanced paid version.

Appraisals are rated on goals and competencies, which are the skills and behaviours expected in a role. The product comes with a goal library that covers over 25 key job descriptions. HR can create a performance improvement plan when someone misses their goals. Managers can record salary increase recommendations inside the appraisal. Project-based appraisals set project goals, and project managers and clients can add feedback to them.

Empxtrack also sells 360 feedback. That gathers anonymous views from people inside and outside the company. By default, no user can see any appraisal form. HR sets who sees each form at each step of the plan. Managers and employees get reminders to add comments and notes against goals. The product keeps old appraisal data for managers and HR.

The same company sells compensation management, an employee satisfaction survey, and recruitment and onboarding. Its Pay for Performance product links incentives to performance. Customers can create several variable pay plans, which are pay plans that change with results, for different groups of staff. The product connects to payroll to work out incentives. Training can be scheduled and assigned inside Performance Management.

Empxtrack launched as a software company in 2008. Empxtrack, Inc. is registered in New York and is a wholly owned subsidiary of Saigun Technologies Pvt. Ltd. Empxtrack released updates to Appraisal on 10 June 2026.

To look further, start with our performance management buyer’s guide. To weigh products against each other, use the side-by-side comparison.

What Empxtrack Appraisal does well

You can try a real review round before you pay

The free appraisals come with several review steps and forms you can adjust. Registration and set-up take under 5 minutes. You can start with one product free and add more later.

ADP customers can go live fast

Empxtrack Performance Management connects to ADP Workforce Now and ADP Vantage HCM. ADP customers can buy it on the ADP Marketplace and go live in under an hour. Marketplace buyers get set-up at no extra cost. Employee data moves from ADP once a week, on Fridays at midnight. It can also be entered by hand. Empxtrack gives each ADP client a dedicated account manager.

It connects to other systems

Single sign-on, where staff use their company login, works with Okta, and with Azure AD or Entra. Empxtrack added the Entra link on 16 October 2025. It offers a REST API, which lets your own systems read and update data. Access uses an API key issued to HR managers, and changes follow that manager’s permissions. Data can be downloaded or uploaded as Excel (CSV) sheets. Empxtrack also imports data from IBM Talent Framework.

Data protection steps are written down

Data is copied in real time to cloud data centres that hold SOC 2 certification, an independent security audit. Backups run every 3 hours. Empxtrack tells customers about a breach within 72 hours of learning of it. It has a Data Protection Officer. An organisation administrator can request a data processing addendum by email. Data of a person in the European Economic Area never moves outside it. Third-party audits run twice a year.

HR can compare how managers score

One US healthcare company with 1,000 employees used Appraisal to track the variation between managers’ scores. HR then normalised the scores across the organisation, which means adjusting them so they can be compared. The bell curve chart and the forced-rank setting give other ways to see the spread.

How you pay and how you leave, in Empxtrack’s terms

Read the terms before the demo. Most of the risk sits in how you pay and how you leave.

You pay for the full year

Paid services such as Employee Appraisal may be used only once or twice during the entire year. You are obliged to pay for the full year term. Empxtrack bills in advance, monthly, quarterly, twice a year or yearly, depending on the contract. It does not offer refunds for lack of usage or dissatisfaction.

The bill follows the higher headcount

A paid contract carries a minimum number of employees. Each bill uses the higher of the contracted number and the active employees in the database. Employees who have exited are not counted as active. Empxtrack sets a minimum of 1,000 employees for the pricing in its feature comparison. Ask whether that minimum applies to Appraisal.

Cancelling and billing follow different rules

You may cancel or suspend the subscription at any time. You may also end the agreement at any time, for any reason or none, with notice. The notice takes effect when Empxtrack processes it. Empxtrack continues to bill until you stop being a customer, whether or not you use the paid services.

Prices can change

Empxtrack may change prices going forward, at its sole discretion. Ask for your rate in the order form.

The service promise is thin and liability is limited

Under its terms, Empxtrack does not guarantee that the service works without interruption or errors. Empxtrack provides the platform “as is” and “as available”. Empxtrack and its affiliates are not cumulatively liable for monetary damages. The same goes for special, incidental, indirect, punitive or consequential damages. Ask your lawyer what that means for a loss of data.

Disputes go to New Delhi

Disputes go exclusively to New Delhi courts under the laws of India. That applies even though Empxtrack, Inc. is registered in New York. If your company works under other law, ask whether Empxtrack will agree to different courts.

Your data may be cleared after you leave

Your data belongs to you. You can download it as PDF files or spreadsheet dumps. Empxtrack reserves the right to clear the data at any time after the paid agreement ends. Its privacy policy gives a different timing. A clean-up clears the active database once in 12 months after the account ends. Backups follow 12 months later. Download your data before you cancel.

A data export in a set format costs extra

A data dump in a specific format is priced on request. Empxtrack will price it only if all outstanding dues are cleared before the request. Under its terms, individual customer backups cannot be shared, because all customers are backed up together. Reports download as CSV, Excel and PDF files, and can be scheduled to an inbox.

Some features are paid only

Custom review steps and the nine-box grid sit in the advanced paid version. Ask what else the free version leaves out.

A free-trial account may be deactivated

Empxtrack may deactivate a free-trial account after 14 days, with a possible further 14 days. Ask whether the free offer of five appraisals runs out.

Help with set-up is sold by the hour

Implementation service hours cover customisations, set-up changes and data changes. They are bought inside the app, and the cost table gives the minimum block.

Who uses Empxtrack

A US manufacturer with over 500 staff

Busch LLC makes vacuum pumps, blowers, compressors and low-pressure products. It has more than 500 employees. Leadership at Busch could quickly find the top performers. Before, that could not be done without extensive manual work. Busch’s HR director said Empxtrack was “extremely affordable compared to other solutions on the market”.

IFFCO Tokio, an insurer with over 5,000 staff

The insurer uses two Empxtrack products, Goal Setting and Appraisal. Average appraisal scores there rose from 4.3 to 4.7. Staff and managers now finish goal setting in about 3 hours on average, where it took more than 2 days. The full appraisal process fell from 30 days to much less.

Larger employers with over 1,000 staff

Southern College of Optometry has over 1,100 employees. It uses Goal Setting and Appraisal. It replaced another vendor’s system that could not meet its needs. Saksoft has over 1,000 employees in India, the US, the UK and Singapore. Dhanuka Agritech has used Empxtrack’s HR system for over a decade. Its workforce is 1,250 or more. A migration hit a setback. Appraisals resumed within days.

Smaller teams

A US not-for-profit with 110 employees needed to go live within 2 weeks. It runs a quarterly appraisal. The employee reviews first, then the manager. MMR Research Associates has 35 to 50 employees. It uses the 360 feedback product, not Appraisal. Empxtrack serves healthcare and manufacturing. It also serves technology, nonprofit, education, retail and hospitality, among other industries.

What Empxtrack Appraisal costs

Extra appraisals are bought inside the app at rates set by country. The rest of the bill depends on headcount, billing terms and set-up help.

Item	Price or term	What to know
First five appraisals	Free	Covers one to five employees, with the employee, manager and HR manager taking part.
Extra appraisals	Country-specific rate, bought inside the app	Sold in blocks of at least 5. Card payment runs through processors such as Stripe and Razorpay.
Price on 18 December 2025	$12.75 per extra appraisal, $24.75 per extra 360 feedback	An archived copy of Empxtrack’s pricing. It had 5 appraisals and 2 feedbacks free.
Enterprise Solution	Choose your products, then contact Empxtrack	Price comes from the vendor.
Set-up help	Sold by the hour inside the app	Blocks of at least 5 hours, separate from the blocks of 5 appraisals.
ADP Marketplace buyers	Set-up at no extra cost	You must be an ADP Workforce Now or ADP Vantage HCM customer.
Billing	In advance, by the month, quarter, half year or year	Depends on your contract. You pay for the full year term.
Headcount	Higher of contracted and active employees	Your contract carries a minimum number of employees.
Price changes	May change going forward	At Empxtrack’s sole discretion.
Data in a set format	Priced on request	Only after all outstanding dues are cleared.

Empxtrack means its upgrade options to let customers pay only for what they use. Under its terms, you are obliged to pay for the full year term of a paid service. Ask which one applies to you.

An earlier price of $12.75 for an extra appraisal is not a quote. Get the rate for your country in writing.

You could also run review steps with agents built on your own systems. We have mapped what that looks like. The HR Agent Map

What to ask Empxtrack before you sign

What does each extra appraisal cost in our country, and is the rate fixed for the contract? Good answer: A rate per appraisal in the order form, fixed for the whole term.
Does the minimum of 1,000 employees for pricing apply to Appraisal? Good answer: A clear no, or a minimum stated in the quote.
If we run reviews only once or twice a year, can we pay per round, not for the full year? Good answer: A written option to pay per round, or a lower full-year fee.
When does our cancellation count as processed, and when does billing stop? Good answer: A stated date, confirmed in writing.
How long do you keep our data after we leave? Your terms allow clearing it at any time, and your privacy policy gives 12 months. Good answer: A fixed period in the contract, with time to download everything.
Can we get a full export in a set format, and what does it cost? Good answer: A named format, included in the fee.
Does the free offer of five appraisals expire, and what happens to our data if it does? Good answer: A written answer, with the date the offer ends if it has one.
Which review steps are free? The free offer has several, yet custom steps sit in the paid version. Good answer: A written list of free and paid options.
What does the advanced paid version add, and what does it cost? Good answer: A feature list with a price, including the nine-box grid.
Which AI features, if any, are in Appraisal, and how do they use our data? Good answer: A named list, and a written answer on whether our data trains any model.
Can employee data move from ADP more often than weekly? Good answer: A stated schedule, with the steps to change it.
What uptime figure and support hours will you put in our contract? Good answer: A fixed uptime figure and support hours that cover our working hours.
Where is our data stored, and does it stay in our region? Good answer: A named location for each copy of our data.
Can disputes go to courts in our own country? Good answer: A governing law and court that our lawyers accept.
Your performance pages put your customers at over 30,000. Your customers page puts them at 15,500 or more. How many use Appraisal? Good answer: A number, and three references of our size that we can call.

Alternatives to Empxtrack

ADP, PerformYard, Synergita, Trakstar and Profit.co also sell performance management software.

ADP sells ADP Workforce Now Performance Management. ADP builds Workforce Now for midsized and large businesses. Customers who log in to the ADP Marketplace see the price. Empxtrack also sells through the ADP Marketplace, so an ADP customer can look at both there.

PerformYard costs $5 to $15 per person per month, billed annually. The price varies with employee count and the products you choose. It adds no fees for onboarding or training. Links to HR systems and single sign-on come with every plan.

Synergita costs ₹50 per user per month for Perform in India, billed annually. Its Singapore price is SGD 5. On its performance management homepage, the price is $4. Ask which price applies to you. It sells a minimum one-year subscription that renews automatically. Under its terms, there is no termination in the first year. The renewal notice period is 90 days.

Trakstar is priced by quote, based on headcount. The fee is per seat and paid annually in advance. Dedicated onboarding, set-up and training are included. Unlimited storage and reporting are included too.

Profit.co sells Performance Management on AWS Marketplace at $180 per user for a 12-month contract. Its own pricing depends on the products you choose and your user count, through a proposal. It offers a 30-day free trial that needs no payment card. Every plan includes a 99.9% uptime promise.

If you already use a payroll or HR system that runs reviews, look there before you buy. Doing nothing for another year is also an option.

More in this guide

The Performance management software guide
Compare the 33 researched products how each of the 33 researched performance management products runs reviews, what its AI does, what it costs and what its contract says.
Mid-market companies which performance management products suit a company of 200 to 2,000 people, what they cost and what to ask before signing.
Enterprise companies which performance management products suit a company of 2,000 people or more, what they cost, how the contracts run and what to ask.
Frontline and deskless teams how performance reviews reach staff who do not work at a desk, what that costs and what to ask vendors.