Kallidus Learn

Kallidus Learn is a learning management system from Kallidus, a UK software company. Companies use it to assign mandatory training, repeat it when it expires and report who finished. Kallidus publishes a price per user on the UK government’s G-Cloud 15 listing. Skills, some HR links and the phone app are where the base product stops.

By Ashish Manchanda Published 23 Oct 2026 Last updated 23 Oct 2026

In one line

A learning management system that assigns mandatory training, repeats it when it expires and reports who finished.

Buy it if

You must keep people current on repeat training and show an auditor the record. Your HR system is HiBob, Moorepay, Staffology HR, Zellis or IRIS Cascade HR. You want a published price per user to budget from.

Do not buy it if

Your people need to train on tablets or install an app from an app store. You want skills tracking without paying for an Advanced tier. You need your HR link or API without a beta label or an extra fee.

Price

Learning Advanced costs £12,978 a year for the first 100 users, ex VAT. Users 101 to 1,000 then cost about £17 each. Set-up is a one-off £3,000 for each service up to 10,000 users.

Learn assigns training, brings it back when it expires and reports who finished

Kallidus sells Learn to keep an organisation compliant and to prove what learning achieves. Employees complete their training in Learn. Learn gives real-time visibility of completions for individuals, teams and the whole organisation. Kallidus also sells Perform, a performance management product that links learning and performance goals.

Learn repeats mandatory training on a set cycle. An accreditation puts a course back on a learner’s To do list when it expires. Kallidus uses GDPR, Fire Safety and Anti-bribery training as its examples. Admins can send reminders by email, Teams and other routes when critical training is due. Learn also tracks continuing professional development and generates certificates.

Learn takes the courses you already own. It imports SCORM e-learning, PDF, spreadsheet, slide, video and Word content. SCORM is the standard file format for e-learning courses. Learn supports SCORM 1.2 and SCORM 2004. It also schedules classroom and online sessions, with resources and attendance capture. Kallidus sells its own ready-made e-learning courses too. It gives three different counts for the library on one page, over 330, 250 or more and over 280.

Learn produces evidence for audits. Power BI is built into Learn, so customers can run reports for audits and risk checks. A standard Manager role sees only the users and report data of the manager’s own team. A learner with the Student role sees only the learner view.

Skills and AI sit on top of the training basics. On the Advanced tiers, Learn builds a skills library. It gives managers a skill profile for each role. It also tags learning content with skills. Kallidus switches off AI features that affect learners or managers until an admin turns them on. The AI Course Recommender suggests optional courses each time a learner finishes one. It suggests courses that similar people finished. With the recommender switched off, its AI engine does not process the data.

Learn takes its people data from an HR system. For HiBob, Moorepay, Staffology HR and Zellis, the HR system holds the master record and Learn copies it every night. The IRIS Cascade HR link pulls active employee details, job information and the reporting structure into Kallidus. Other routes are file transfer and an API, which lets other systems connect to Learn. Kallidus builds and maintains its own connectors. Pre-built ones cover Workday, SAP SuccessFactors, Oracle HCM, Sage People, Okta, Salesforce and ServiceNow.

Customers report higher completion, and support comes with the price

Two NHS trusts and a university report higher compliance

Dartford and Gravesham NHS Trust reports mandatory training completion rising from 81% to 91%, above its 85% target. It has 3,000 employees. Northumbria NHS Trust reports compliance rising from 82% to consistently 90% or more, against an 85% target. It has 12,000 employees. St Mary’s University reports compliance rising from 40% to 97%. It has 1,200 employees. Kallidus publishes these figures in its own customer stories.

Two smaller organisations report results, and a bank reports its choice

J&E Hall has 300 or more employees. It reports a 20% rise in completions of mandatory compliance courses, and it linked Learn to its Cascade HR system. Starr Companies is an insurer in London with 275 employees. It reports 1,000 hours of professional development completed in the three months after launch. That would previously have taken over eight months. The Development Bank of Wales has 275 or more employees. It chose Learn, linked to IRIS Cascade, after reviewing more than 30 learning systems.

Support and hosting are in the fee, and set-up is a fixed fee

Kallidus provides support to every customer at no additional cost. The annual fee also covers hosting on Microsoft Azure in the UK, maintenance and upgrades. Set-up is a separate one-off fee. A typical set-up takes around 8 to 12 weeks. Training comes through The Kallidus Academy. Standard set-up includes project management, standard branding and training for administrators. It also includes an import of your people data with an automatic feed from an HR system. First response for support tickets takes 1 hour for Urgent and 2 hours for High.

Uptime and security terms are written down

Kallidus holds ISO/IEC 27001 and ISO 9001, both accredited by SGS, with an accreditation date of 19 January 2026. Under its G-Cloud 15 listing, availability must be at least 99.5% each month. Below that, the fee falls by 10% of the pro-rata monthly fee for each 2% or part below 99.5%. The fall can reach 100% of the month’s fee. Scheduled maintenance runs every Thursday from 6am to 8am UK time. Short outages are possible then.

Skills, HR links, the phone app and leaving all carry catches

Skills and the AI skills suite need an Advanced tier

Skills sit on Learning Advanced and Learning & Development Advanced. AI skills creation sits on the same two tiers. The AI Course Recommender also reaches the Growth tiers. Under Kallidus’s UK terms, Kallidus may change a customer’s tier and charge the new tier’s fees. That applies if the customer keeps using parts outside its tier after being told. Check which tier your price covers.

Three links a buyer may need first are in beta or priced separately

The BambooHR link is in beta and priced through the Account Manager. It reads from BambooHR and writes to Kallidus every night to create users. Automatic user set-up from a login directory such as Okta or Microsoft is also in beta. Moving reporting data out to tools such as Tableau and Snowflake uses the Data Extraction API. That API is premium and priced through the Account Manager. Under Kallidus’s beta terms, a beta feature carries no uptime commitment or support obligation.

The phone app is narrow

Learn includes an offline app for mobile devices. Kallidus’s app is not in the Google Play Store or the App Store. It runs on the latest iOS and Android, on phones only, not tablets. Downloaded lessons disappear from the app list after 30 days. Dovehaven Care Homes uses Kallidus Learn. It reports that around 90% of its 1,400 employees do not have regular computer access. If that sounds like your people, ask how they would take and finish training.

Kallidus gives two answers on where your data sits

Get one answer in writing. Kallidus’s G-Cloud entry puts data storage and processing in the United Kingdom. It adds that users cannot control the location. Its Enterprise page gives GDPR-compliant data residency in the EU and UK. Kallidus’s support page says it never outsources customer support or implementation to a third party. Its list of outside data handlers names a US and Canada processor for implementation, account management and support. The list covers all customers unless UK or EEA limits are agreed. The AI model now processes data in the EEA. Until 31 August 2026 it did so in the UK. Ask who the US and Canada processor is, and get the UK or EEA limit written into your contract.

Kallidus may reuse your data in anonymised form

Under the G-Cloud 15 terms, Kallidus may turn your user data into pseudonymised (identifiers replaced), anonymised, aggregated or statistical data. It may combine that data with other customers’ data. Kallidus may use the result for any lawful business purpose, including developing improvements to its services. Its US contract allows aggregate, anonymised statistics for sales, marketing, business development, product improvement or customer service. Read both clauses before you sign.

Getting your records out has a deadline and a possible charge

Under Kallidus’s UK terms, you must ask for help getting your data out before the termination date. A later request is not treated as validly received. Before termination, your administrators can extract your data using admin functions. Kallidus shall help return agreed data, subject to agreed costs and scope. It may charge its Professional Services rate. It expects up to 3 days for a small or moderate amount of data in CSV. It expects up to 5 days for a large amount. It deletes customer data from 30 days after termination unless a return request is in progress. Under its G-Cloud entry, no further charges apply if you leave at the end of the initial term. Its US contract gives an export of all data if you ask within 30 business days of expiry or termination.

Some records do not come out, and the content has limits on use

Skills functionality, video lessons and Kallidus’s own learning certificates cannot be exported from Learn. Raw data from competency checks, evaluations and reflections cannot be exported either, but it will appear in reporting. Under the UK terms, customers may use Kallidus content only for non-commercial, internal educational purposes within their own learning system. If you want to train customers or partners, ask what the terms allow.

Learning Advanced costs £12,978 a year for the first 100 users, plus set-up

Kallidus prices Learn per named user per year, ex VAT, in blocks. The cost follows the number of active or enabled accounts. Users marked un-enabled do not count toward the licence. Existing staff, new joiners and external learners all count once enabled. Learn has a minimum of 100 users.

For Learning Advanced, the first 100 users cost £12,978 a year. At 1,000 users the total is £28,486.50. At 5,000 users it is £66,536.50. At 10,000 users it is £96,386.50. Kallidus gives a price for every band up to 30,000 users. Above 30,000 users, each extra user costs £1.93.

The annual fee includes hosting on Microsoft Azure in the UK, maintenance, upgrades and unlimited access to support. Set-up is a one-off fee. Standard set-up for 100 to 10,000 users costs £3,000 per service. Advanced set-up above 10,000 users costs £7,000 per service. Premium features and links cost extra. The BambooHR link and the Data Extraction API are priced through the Account Manager. Ready-made e-learning is a separate price. Kallidus’s off-the-shelf e-learning costs £9,549 for up to 100 users and £25.83 per user for users 751 to 1,000. A 20-course version has a first block of £7,038 for up to 100 users.

Under G-Cloud 15, Kallidus gives a discount of 10% on orders worth under £250,000 a year. The discount rises to 50% above £2,500,000. Educational organisations also get a discount. A free trial runs for 2 to 4 weeks after an orientation session, subject to demand.

Kallidus’s Learn page answers the cost question with “Let’s talk” and sets pricing after a conversation. Its total cost of ownership includes set-up, licensing and extra fees for premium features or integrations. The figures above come from Kallidus’s G-Cloud pricing. Ask for a written quote and check it against them.

How long you are tied in, and how the contract renews, depend on which contract you sign. The UK government contract terms set a term of service of three years unless the order form sets another period. G-Cloud 15 allows an initial term of up to 48 months with an extension of up to 24 months. On renewal after the initial term, Kallidus invoices the annual licence fee for the year ahead. No other charges apply. The US master services agreement renews for one-year terms at the then market rate. Either party can stop that with at least 30 days’ notice before the term ends. Payment obligations are non-cancellable and fees paid are non-refundable, unless otherwise agreed. Liability is capped at the fees paid in the preceding year.

You could also run training steps with agents built on your own systems. We have mapped what that looks like. The HR Agent Map

What to put to Kallidus before you sign

Which tier does our price cover, and what happens if we use something outside it? Good answer: A named tier in the order form, and no change of tier without our written agreement.
Which of the HR links and APIs we need are in beta, and what does each cost? Good answer: A written list, with every beta feature kept out of our launch plan or covered by support.
Where will our data be stored and processed, and who is the US and Canada processor? Good answer: UK or EEA only, written into the contract, and a named processor.
Does Kallidus hold Cyber Essentials Plus? Your Enterprise page includes it among your certifications. Your G-Cloud entry records it as No. Good answer: A dated certificate, or a plain no.
How many courses does the ready-made library hold? Your pages give over 330, 250 plus and over 280. Good answer: One number and a list of titles.
What does User Cycling mean in the UK terms, and how do enabled accounts count? Good answer: A written definition with examples.
What will it cost to get our data out, and by what date must we ask? Good answer: A fixed fee and a request date before the termination date.
How will people who work away from a desk take their training, and how long does a download last? Good answer: A tested route for our staff, with the 30-day limit explained.
Which customer of our size and kind will take a reference call? Good answer: A named contact who confirms the completion figures.

Alternatives to Kallidus, including buying nothing

If Kallidus Learn does not fit, look at Access LMS Evo, Axonify and Cezanne Learning. Buying nothing is a fourth route.

Access LMS Evo suits you if you want recommendations in every package. Kallidus’s AI Course Recommender starts at the Growth tier. Access Evo AI, which surfaces personalised recommendations at log-in, is in every package. Access’s AI pricing page prices its Evo Everywhere add-on on request. Its G-Cloud 15 pricing document gives a base fee of 20% of annual cost. It adds £50 per power user per month. Ask Access which one applies.

Axonify suits you better if your people work away from a desk. Kallidus’s app runs on phones only, and downloaded lessons disappear from the app list after 30 days. Axonify runs the same experience on mobile, tablet, kiosk and desktop. Learn repeats mandatory training on a cycle, so ask Axonify how it brings a course back when it expires.

Cezanne Learning fits if you already run Cezanne HR. Cezanne sells it inside Cezanne HR, or as a standalone product beside another HR system. Kallidus’s HR links run nightly, and its BambooHR link reads one way. Ask Cezanne how Cezanne Learning connects to Cezanne HR, and how often.

Buying nothing is a real option when the training group is small. Learn has a minimum of 100 users. If you have fewer than 100 people to train, you still pay for 100. The first block costs £12,978 a year, plus £3,000 to set up. A free trial of 2 to 4 weeks follows an orientation session and is subject to demand. Our market guide lists the other products in this market.

More in this guide

The Learning management systems guide
Compare the 57 researched products how each delivers training, what its AI does, what it costs and the contract terms.
Mid-market companies which learning products suit 200 to 2,000 people, what they cost and what to ask.
Enterprise companies which learning products suit 2,000 people or more, what they cost, how contracts run and what to ask.
Frontline and deskless teams how training reaches staff away from a desk, what it costs and what to ask.
Regulated industries how learning products keep the training records that auditors check, what that costs and what to ask vendors.
Companies whose HR system has its own learning product what it covers, what it costs and what else exists.